Forms
| Form | Filed with | Due | Extension | Status | Action |
|---|---|---|---|---|---|
| Form 1099-NECContractor payments for 2025. One filing for the year, and it cannot be extended. | Internal Revenue Service | 31 Jan 2026 | Cannot be extended | filed | filed 29 Jan |
| PA-3 sales and use tax · JanuaryMonthly filer. A new return every month, on the 20th. | Pennsylvania Department of Revenue | 20 Feb 2026 | Cannot be extended | filed | filed 19 Feb |
| PA-3 sales and use tax · FebruaryMonthly filer. A new return every month, on the 20th. | Pennsylvania Department of Revenue | 20 Mar 2026 | Cannot be extended | filed | filed 20 Mar |
| PA-3 sales and use tax · MarchMonthly filer. A new return every month, on the 20th. | Pennsylvania Department of Revenue | 20 Apr 2026 | Cannot be extended | open | |
| Form 941Quarterly payroll return for the first quarter. | Internal Revenue Service | 30 Apr 2026 | Cannot be extended | open |
Phases
| Phase / task | Assignee | Dates | Hours in it | Status | Action |
|---|---|---|---|---|---|
| January close5 of 5 tasks done | Theo Marsh | 2 Feb – 12 Feb · took 11 days | 13.0 h | complete | Completed |
| February close5 of 5 tasks done | Theo Marsh | 2 Mar – 18 Mar · took 17 days | 16.5 h | complete | Completed |
| March close2 of 5 tasks done | Hallie Grant | opened 30 Mar · day 11 | 11.0 h | in progress | Waits for Hallie Grant |
| Bank reconciliationsweekly | Theo Marsh | done 3 Apr | 3.5 h | done | Done |
| Transaction codingweekly | Theo Marsh | done 6 Apr | 3.0 h | done | Done |
| Payroll journalmonthly | Theo Marsh | due 10 Apr | 1.0 h | worked on | No action |
| Month-end entries and closemonthly | Hallie Grant | due 10 Apr | 2.5 h | worked on | No action |
| Financials to the clientmonthly | Hallie Grant | due 10 Apr | — | open | No action |
| Q1 filings0 of 2 tasks done | Wren Halliday | planned 13 Apr – 24 Apr | 1.0 h | not started | Not yet |
Notes
DP
Type @ to name somebody on this project. The note lands on their Home; nothing is emailed.
OC
Owen Castille7 Apr, 08:30
March is on track. The payroll journal and the close both land on Friday, so the Q1 filings can start on the 13th as planned.
HG
Hallie Grant18 Mar, 10:20
February closed five days late. The client's card feed stopped importing on the 9th and Theo rebuilt three weeks of coding by hand. Worth raising at the next advisory call.
