Project templates/CAS

CAS monthly engagement

Recurs monthly · 1 open project follows it

TaskPhaseGoes toDueEstimateMilestone
Delete duplicate (manual) payments from Nexonia reimbursementsDaily WeeklyAccountantDay 3repeats weeklyAccountant 0.3 h
Nexonia EE reimbursement approvalDaily WeeklyAccountantDay 7repeats weeklyAccountant 0.3 h
Nexonia EE reimbursement marking paid in Nexonia and SIDaily WeeklyAccountantDay 7repeats weeklyAccountant 0.3 h
Donation assessment calculation based on the Wayfarer policyDaily WeeklyAccountantDay 6repeats weeklyAccountant 2.0 h
Record Deposits and other manual transactions in the GL via bank feedDaily WeeklyAccountantDay 7repeats weeklyAccountant 4.0 h
Record weekly revenue based on donor software reportsDaily WeeklyAccountantDay 7repeats weeklyAccountant 4.0 h
Record transactions via the bank feed based on client codingDaily WeeklyAccountantDay 6repeats weeklyAccountant 4.0 h
Process invoices in AP processor software- Wayfarer and Lanternway · MondayDaily WeeklyAccountantDay 3repeats weeklyAccountant 4.0 h
Process invoices in AP processor software- Wayfarer and Lanternway · TuesdayDaily WeeklyAccountantDay 4repeats weeklyAccountant 4.0 h
Process bi-weekly payroll in payroll software - WayfarerDaily WeeklyAccountantDay 0repeats fortnightlyAccountant 3.0 h
Provide the weekly expense report for Site Stacker purposesDaily WeeklySenior accountantDay 7repeats weeklySenior accountant 0.3 h
Internal Transfer journal entry/Deposits JEDaily WeeklySenior accountantDay 7repeats weeklySenior accountant 0.3 h
Approve invoices in the AP processor software for accuracyDaily WeeklySenior accountantDay 6repeats weeklySenior accountant 4.5 h
Weekly Supervision and ReviewDaily WeeklySupervisorDay 7repeats weeklySupervisor 0.5 h
Reclass the Total Balance for the Fieldworkers ID Ending on M and F to the main ID (Work Fund, Reserve Fund and Short-term Fund)September CloseAccountantDay 10Accountant 0.3 h
Send Nexonia user list to the client's controller for reviewSeptember CloseAccountantDay 10Accountant 0.3 h
Reclass the Work Fund Balance of the Short Term Fieldworkers to Short TermSeptember CloseAccountantDay 10Accountant 0.3 h
Founders' Reserve Fund - 100% of the revenue for the founders' fund after assessment to be transferred from work fund to the reserve fundSeptember CloseAccountantDay 10Accountant 0.3 h
Reconcile AP Third party with general ledger and AP ledgerSeptember CloseAccountantDay 10Accountant 0.5 h
Regular Monthly Transfer & Work Fund to Reserve Fund TransferSeptember CloseAccountantDay 10Accountant 0.5 h
Subsidies Journal Entry - Additional for the Fully Subsidized FieldworkersSeptember CloseAccountantDay 15Accountant 0.5 h
Reconcile Undeposited Funds AccountSeptember CloseAccountantDay 15Accountant 1.0 h
Credit Card Statement Reconciliation - one corporate card via NexoniaSeptember CloseAccountantDay 15Accountant 1.5 h
Bank Account Statement Reconciliation up to 7 bank accounts, and one petty cashSeptember CloseAccountantDay 20Accountant 6.0 h
Client support / communication - AccountantSeptember CloseAccountantDay 36Accountant 1.0 h
APS Employee Statistics - Identify new employees and employees without direct depositSeptember CloseAccountantDay 5Accountant 0.8 h
Process monthly payroll in payroll software - WayfarerSeptember CloseAccountantDay 5Accountant 2.0 h
Process monthly payroll in payroll software - LanternwaySeptember CloseAccountantDay 5Accountant 3.0 h
Investment statement request to the clientSeptember CloseSenior accountantDay 15Senior accountant 0.3 h
403B Working Paper ReportSeptember CloseSenior accountantDay 15Senior accountant 0.3 h
Maintain the Right of use asset and lease liabilitySeptember CloseSenior accountantDay 15Senior accountant 0.5 h
Mobilization Center donations report email to BILL for processingSeptember CloseSenior accountantDay 15Senior accountant 0.5 h
Record payroll journal entries in the GL - month endSeptember CloseSenior accountantDay 15Senior accountant 0.8 h
Maintain prepaid asset scheduleSeptember CloseSenior accountantDay 20Senior accountant 1.0 h
Maintain accrued expense scheduleSeptember CloseSenior accountantDay 20Senior accountant 1.0 h
Review payroll liability accounts and suggest JE adjustment as neededSeptember CloseSenior accountantDay 20Senior accountant 1.0 h
Review accounts payable aging for appropriate application of paymentsSeptember CloseSenior accountantDay 20Senior accountant 1.0 h
Maintain fixed asset and accumulated depreciation rollforwardSeptember CloseSenior accountantDay 20Senior accountant 1.0 h
Reconcile AR based with the client billing reporting (Site Stacker) Donor Software ReconciliationSeptember CloseSenior accountantDay 20Senior accountant 2.0 h
Client support / communication - Sr. AccountantSeptember CloseSenior accountantDay 36Senior accountant 2.0 h
Manager OverviewSeptember CloseSupervisorDay 36Supervisor 3.0 h
Final Review Bank and Credit card ReconciliationsSeptember CloseSupervisorDay 21Supervisor 0.5 h
Maintain restricted fund rollforwardSeptember CloseSupervisorDay 21Supervisor 1.0 h
General Ledger and Balance sheet accounts ReviewSeptember CloseSupervisorDay 21Supervisor 3.0 h
Close the booksSeptember CloseSupervisorDay 23Supervisor 0.3 hBooks Closed
Prepare Financial statement package and financial discussion letterSeptember CloseSupervisorDay 23Supervisor 2.0 h
Financial Statements Client DeliverySeptember CloseSupervisorDay 25Supervisor 0.5 hClient Delivery
Partner ReviewSeptember ClosePartnerDay 36Partner 2.0 h
Additional strategic reports / KPIs / etc.September ClosePartnerDay 36Partner 2.0 h
Client support / communication - Partner - weekly strategy meetings + monthly internal meetingSeptember ClosePartnerDay 36Partner 5.0 h
Technology SupportSeptember CloseSupervisorDay 36Supervisor 2.0 h · Senior accountant 2.0 h
Reclass the Total Balance for the Fieldworkers ID Ending on M and F to the main ID (Work Fund, Reserve Fund and Short-term Fund)October CloseAccountantDay 41Accountant 0.3 h
Send Nexonia user list to the client's controller for reviewOctober CloseAccountantDay 41Accountant 0.3 h
Reclass the Work Fund Balance of the Short Term Fieldworkers to Short TermOctober CloseAccountantDay 41Accountant 0.3 h
Founders' Reserve Fund - 100% of the revenue for the founders' fund after assessment to be transferred from work fund to the reserve fundOctober CloseAccountantDay 41Accountant 0.3 h
Reconcile AP Third party with general ledger and AP ledgerOctober CloseAccountantDay 41Accountant 0.5 h
Regular Monthly Transfer & Work Fund to Reserve Fund TransferOctober CloseAccountantDay 41Accountant 0.5 h
Subsidies Journal Entry - Additional for the Fully Subsidized FieldworkersOctober CloseAccountantDay 46Accountant 0.5 h
Reconcile Undeposited Funds AccountOctober CloseAccountantDay 46Accountant 1.0 h
Credit Card Statement Reconciliation - one corporate card via NexoniaOctober CloseAccountantDay 46Accountant 1.5 h
Bank Account Statement Reconciliation up to 7 bank accounts, and one petty cashOctober CloseAccountantDay 51Accountant 6.0 h
Client support / communication - AccountantOctober CloseAccountantDay 66Accountant 1.0 h
APS Employee Statistics - Identify new employees and employees without direct depositOctober CloseAccountantDay 36Accountant 0.8 h
Process monthly payroll in payroll software - WayfarerOctober CloseAccountantDay 36Accountant 2.0 h
Process monthly payroll in payroll software - LanternwayOctober CloseAccountantDay 36Accountant 3.0 h
Investment statement request to the clientOctober CloseSenior accountantDay 46Senior accountant 0.3 h
403B Working Paper ReportOctober CloseSenior accountantDay 46Senior accountant 0.3 h
Maintain the Right of use asset and lease liabilityOctober CloseSenior accountantDay 46Senior accountant 0.5 h
Mobilization Center donations report email to BILL for processingOctober CloseSenior accountantDay 46Senior accountant 0.5 h
Record payroll journal entries in the GL - month endOctober CloseSenior accountantDay 46Senior accountant 0.8 h
Maintain prepaid asset scheduleOctober CloseSenior accountantDay 51Senior accountant 1.0 h
Maintain accrued expense scheduleOctober CloseSenior accountantDay 51Senior accountant 1.0 h
Review payroll liability accounts and suggest JE adjustment as neededOctober CloseSenior accountantDay 51Senior accountant 1.0 h
Review accounts payable aging for appropriate application of paymentsOctober CloseSenior accountantDay 51Senior accountant 1.0 h
Maintain fixed asset and accumulated depreciation rollforwardOctober CloseSenior accountantDay 51Senior accountant 1.0 h
Reconcile AR based with the client billing reporting (Site Stacker) Donor Software ReconciliationOctober CloseSenior accountantDay 51Senior accountant 2.0 h
Client support / communication - Sr. AccountantOctober CloseSenior accountantDay 66Senior accountant 2.0 h
Manager OverviewOctober CloseSupervisorDay 66Supervisor 3.0 h
Final Review Bank and Credit card ReconciliationsOctober CloseSupervisorDay 52Supervisor 0.5 h
Maintain restricted fund rollforwardOctober CloseSupervisorDay 52Supervisor 1.0 h
General Ledger and Balance sheet accounts ReviewOctober CloseSupervisorDay 52Supervisor 3.0 h
Close the booksOctober CloseSupervisorDay 54Supervisor 0.3 hBooks Closed
Prepare Financial statement package and financial discussion letterOctober CloseSupervisorDay 54Supervisor 2.0 h
Financial Statements Client DeliveryOctober CloseSupervisorDay 56Supervisor 0.5 hClient Delivery
Partner ReviewOctober ClosePartnerDay 66Partner 2.0 h
Additional strategic reports / KPIs / etc.October ClosePartnerDay 66Partner 2.0 h
Client support / communication - Partner - weekly strategy meetings + monthly internal meetingOctober ClosePartnerDay 66Partner 5.0 h
Technology SupportOctober CloseSupervisorDay 66Supervisor 2.0 h · Senior accountant 2.0 h
Reconcile Form 941 to the GLQuarterlySenior accountantDay 5Senior accountant 1.0 h
Review and update Engagement LetterAnnualSupervisorDay 67New EL
Audit LiasonAnnualSupervisorDay 97Partner 2.0 h · Supervisor 2.0 h
Out of Scope: Work not part of original budget, requested by clientAdditional BillingSupervisorNo date
Over Budget: redo work, wrong support given, client delaysAdditional BillingSupervisorNo date

A task after another has no date until that task is done. A task goes to the person who holds its role on the project, or to whoever holds its phase. The estimate is shown to administrators only and does not change the budget.